Application documents

Preliminary info for the 2018 intake!

 

Please find below information on

  • what you need to submit in the online application form and
  • which documents must be sent as application enclosures, usually in paper format.

Online application form

You must fill a separate application form for each Master's degree programme you apply to. The application forms are available in the national Studyinfo.fi portal and also accessible on the programme admission webpage during the application round. All applications are preprocessed by University Admissions Finland (UAF).

The online application form must include your CV and your motivation letter. Please include the CV, motivation letter etc. in the appropriate fields in the electronic application form, not as separate enclosures.

Motivation letter:

  • Describe the reasons why you want to study at the University of Tampere and in the Master's programme that you are applying to
  • Specify your qualifications and the extent of your knowledge in the subjects you have taken in your previous studies and with reference to the programme you apply for. Write about your objectives at the University of Tampere and your plans after the studies.
  • Provide any further information that you feel may be relevant to your application
  • The field in the online application form is a maximum of 7000 characters.

In the application form, you must also provide a description of the grading scale used in your Bachelor’s studies and a direct link to a website where the scale can be verified. If there is no official website where the information on the grading scale can be verified, the information should be included in the transcript of records. If it is not, a separate official document describing the grading scale is required. The document must be issued and officially certified by the awarding institution, or compiled by you and officially certified by the awarding institution. Please see Required enclosures below for more detailed instructions.

Most programmes do not require enclosed letters of recommendation. However, in the online application form you must give the names and contact information of two academic persons who know your academic achievements and have promised to answer our queries about you.

As we have applicants with very different academic backgrounds, we may ask you to list in the online application form how many teaching hours you have studied your major subject and your minor subjects. If your study transcript gives ECTS (European Credit Transfer and Accumulation System) credits, no listing of hours is needed.

In addition, there may be programme specific questions in the application form.

If you apply to more than one UTA Master’s degree programme or specialization in the University of Tampere in the 2018 application round, you must indicate in the online application forms their order of preference. In case you would be ranked among the top applicants in more than one of the programmes you have applied to, you will be offered a study place in the programme you have placed highest. You can be offered a study place in only one of the UTA Master's degree programmes.

Required enclosures

To verify your eligibility, certain educational documents must be submitted usually in paper format to University Admissions Finland either by you or the university that awarded your degree.

Do not send any original certificates etc. as the documents will not be returned.

The educational documents must be officially certified copies issued by the awarding institution or legalised copies. Officially certified copies issued by a Finnish notary public will also be accepted. Please also note any relevant country-specific requirements that must be followed first and foremost.

Uncertified copies will not be accepted.

Please write your UAF application number on each document you submit. You receive this number once you have submitted the online application form.

In order to be considered for admission, you are required to submit the following documents to University Admissions Finland by the application deadline:

1. Printed version of the submitted application form

Print out the application form and send it to UAF together with the other application enclosures.

2. Officially certified or legalised copy of the Bachelor's degree certificate in the original language

One of the following documents is required:

Degree certificate

A degree certificate is a document issued by an institution to a student who has successfully completed all studies included in the degree. The student has graduated. The degree certificate should include the name of the institution awarding the degree, the date of issue, and the name of the person to whom the degree certificate has been issued and which title/degree the person has been awarded.

Temporary (provisional) degree certificate

A temporary (provisional) degree certificate is a document issued by an institution to a student who has been awarded or conferred an academic degree. The temporary degree certificate is issued as a replacement for the actual degree certificate e.g. in case the actual degree certificate cannot be given to the student immediately after the studies have been completed due to technical or administrative reasons.

The temporary degree certificate must include:

  • the name of the institution awarding the degree
  • the date of award/conferral of the degree
  • the name of the person to whom the temporary degree certificate has been issued
  • the academic title/degree that has been awarded.

It is important to note that a document stating only that the student has completed all the course units is not sufficient as a temporary degree certificate.

Please also note the possible country-specific requirements connected to the country of your Bachelor education which might affect the way your certificate needs to be certified and/or submitted.

Applicants in the final year of their Bachelor’s degree: If you will not graduate by the application deadline, please see Instructions for applicants in the final year of their Bachelor’s degree.

3. Officially certified or legalised copy of the official transcript of records of the Bachelor's degree certificate in the original language

A transcript of records is a document issued by the institution that has issued the degree certificate/temporary degree certificate. Only official transcripts of records are accepted.

The official transcript of records should include the following information:

  • full titles of the study units that the student has completed for the degree
  • completion times of study units (or at the very least the overall study time at the institution)
  • grades obtained
  • credits awarded
  • information on the grading scale used at the institution.
  • If you have not yet graduated: The transcript of records must include the name of the degree that will be awarded to you when you graduate (Bachelor of, Master of, etc.).

The transcript must cover the full length of studies. If the degree includes course units that the student has completed in another institution and the transferred credits are not indicated in detail in the transcript of records, a separate transcript of records regarding the transferred credits should be delivered.

Please also note the possible country-specific requirements connected to the country of your Bachelor education which might affect the way your transcript needs to be certified and/or submitted.

Please note that depending on the language of the document, an official translation may be required - see below point number 4.

If your transcript of records does not include the requested information, you will be asked by UAF to submit it separately according to the following instructions:

  • Credits: If your transcript of records does not include information on the credits awarded for individual study units, please submit a separate officially certified document issued by the institution indicating this. If your institution uses a system different from the credit system, please submit an officially certified document issued by the awarding institution where the extent/scope of the study units is shown. This can be indicated, for example, as study hours required to complete the individual units.
  • Completion times of the study units: If your transcript of records does not include information on the completion times of the study units, a separate document explaining this is required. You must submit an officially certified document issued by the awarding institution that states either the completion times of the individual study units or your overall time of study at the institution. Please note that information on the usual duration of the programme is not sufficient.
  • Grades: If the transcript of records does not include the grades obtained, you are required to submit an officially certified document issued by the degree-awarding institution providing these.
  • Grading scale: In the online application, you are asked to describe the grading scale used at the institution at the time of study. The grading scale must include all the grades and marks that appear on the applicant’s transcript of records. The description should include the grades in relation to each other and clearly depict the highest and lowest grade, as well as which grades are passing grades and which are a fail. You are also asked to provide a direct link to an official website where the information on the grading scale can be verified.

If there is no official website where the information on the grading scale can be verified, the information should be included in the transcript of records. If it is not, a separate official document describing the grading scale is required. The document should be issued and officially certified by the awarding institution, or compiled by the applicant and officially certified by the awarding institution.

Electronic transcripts

We accept official electronic transcripts (e-transcripts) from a few recognised sources. Please check the accepted sources and their instructions on how to submit electronic transcripts from the UAF website. The transcript must always be verifiable from the service.

If you have taken your university or AMK degree in Finland

Please check the country specific document requirements for Finland. Note that in some cases you are requested to submit an official transcript of records.

Even if the country specific requirements for Finland exempt you from sending any documentation on your degree in Finland, you must submit an unofficial transcript of records when applying to any UTA Master’s degree programme.

4. Official translation of the Bachelor's degree certificate and of the transcript of records unless issued in English, Finnish or Swedish

If your educational documents are issued in a language other than English, Finnish or Swedish, official translations of them to one of these languages are required. Please note that officially certified copies of the original documents also have to be submitted.

Please see What are officially translated documents? below for more information.

 

5. Copy of your passport's ID page and EU residence permit

All applicants are required to submit a copy of their passport's ID page. In addition, a copy of the residence permit is required from applicants who are non-EU/EEA residents but do have a residence permit in Finland. The copies are used to determine whether you are subject to pay tuition fees or not.

These can be regular copies, authenticated copies are not required.

More information on who is required to pay tuition fees.

6. Recent passport-sized photo

Write your name and UAF application number on the back of the photo.

7. Proof of English skills

Score requirements and instructions on how to submit language test results.

If you have chosen to prove your language skills with your previous studies, the language of instruction must be clearly stated in your educational documents. If the language of instruction is not evident in your transcript of records, you need to submit official documentation to indicate that the language of instruction is English.

List of previous studies accepted as proof of English skills can be found on each Master’s programme’s admission webpage under Eligibility. Please note that these requirements may vary from programme to programme.

If you are applying with one degree and indicating your language skills with another, you are required to submit educational documents regarding both degrees. All educational documents must be officially certified. Please also note the country-specific requirements.

For any additional documents required by a specific programme, please check carefully the list of enclosures in the application form.

No exceptions to the requirements will be made.

Please do not send original certificates, diplomas, etc. Application documents will not be returned. The copies must be officially certified copies issued by the awarding institution or legalised copies. Uncertified copies will not be accepted.

The documents will be verified as a part of the assessment of applications. Accepted students will be required to present the original documents before registration at the University. If it transpires that false information has been provided, the right to study will be revoked.

If you have submitted an application in a previous application round, please note that you will need to submit the required application documents again. If you apply to more than one Master's degree programme, you must submit separate applications and enclosures for each programme (except applications to several specializations within the Leadership for Change programme). Please see more on the programme admission webpage.

 

What are officially certified (attested) and legalised copies?

We do not accept regular photocopies of educational documents. All educational documents must either be officially certified by the awarding institution, or legalised copies. For some countries, there are country-specific document requirements that must be followed before any other requirements for document attestation. In addition, officially certified copies issued by a Finnish Notary Public are accepted. Find more information at the website of the Local Register Office (Maistraatti).

Please note that officially certified copies issued by notaries public in other countries are not accepted without legalisation.

Official certification by the awarding institution

Officially certified copies of academic documents can be issued by the awarding institution. If you request officially certified copies from the awarding institution, make sure that the copies submitted to University Admissions Finland meet the following criteria.

The copies
  • are taken directly from your original educational documents
  • include every page of your educational documents
  • bear the original stamp of the awarding institution on each page of the document (e.g. a generic stamp stating only “Certified true copy” will not be accepted)
  • bear the original signature of the certifying officer on each page of the document.

Please note that regular copies of certified copies will not be accepted.

The officially certified copy can be sent to University Admissions Finland either by the applicant or the awarding institution except where country-specific requirements state otherwise.

Legalisation of documents

If you cannot obtain officially certified copies of your academic documents from the awarding institution, you may submit legalised copies of your academic documents.

Legalisation takes place by two different means depending on whether the relevant country is a signatory to the Hague Convention of 1961. Documents supplied by countries that have ratified the Hague Convention are legalised by the issuance of an Apostille Certificate (stamp or paper certificate). Documents issued by other countries are legalised in two steps: first by the foreign ministry of the issuing country, then by a competent Finnish Embassy or Finnish Consulate of that country.

Apostille

The Apostille Certificate (stamp or paper certificate) is necessary if the document has been issued by the authorities of a country that has ratified the Hague Convention of 1961. Information on the Hague Convention as well as an English language list of its member states can be found here:

It also provides information about the authorities issuing Apostille Certificates in the various countries.

Legalisation

If the country issuing a document is not a signatory of the Hague Convention, a document is legalised by the foreign ministry of the issuing country, after which a competent Finnish Embassy or Finnish Consulate of that country legalises the document, certifying the competence of that foreign ministry official to issue such legalisation.

What are officially translated documents?

An official translation must be one of the following:
  • issued by the awarding institution
  • an officially certified copy of a translation issued by the awarding institution
  • translated by an official translator
  • an officially certified copy of a translation made by an official translator.
Each page of an official translation must bear the translator’s stamp and/or signature. Official translations must be exact translations of the original documents. An applicant's own translations are not accepted.

Country-specific requirements

In addition to the standard document requirements, there are specific requirements for educational documents from certain countries. Please check if there are any country-specific requirements for your degree awarding country and follow the instructions. Note that the degree awarding country may be a different one from the country where the studies are taken. The country-specific requirements must be followed first and foremost, before any regular requirements for attesting documents.

There are country-specific requirements for the following countries (the list has been updated in October 2017 for the 2018 admissions):

Australia, Azerbaijan, Bangladesh, Belarus, Cameroon, Canada, China, Eritrea, Ethiopia, Finland, Ghana, India, Indonesia, Ireland, Iran, Japan, Kazakhstan, Kenya, Kyrgyzstan, Malaysia, Nepal, New Zealand, Nigeria, Pakistan, Russia, South Africa, South Korea, Sudan, Taiwan, Tajikistan, Tanzania, Turkmenistan, Uganda, Ukraine, United Kingdom, USA, Uzbekistan.

Country-specific requirements on the UAF website

Instructions for applicants in the final year of the Bachelor's degree

Even if you have not completed your Bachelor's degree by the application deadline you are eligible to apply. In this case, you can be admitted to a Master's degree programme on the condition that you graduate and send an officially attested copy of the degree certificate to the University well before the start of the studies. If you do not submit the degree certificate to the University in time, your conditional admission will expire.

To be eligible to apply for the 2018 admission, you must obtain your Bachelor's degree and submit an officially attested copy of the final degree certificate by 31 July 2018 to University of Tampere.

If you receive your final degree certificate after the application deadline, you will need to provide the following information in a statement enclosed to your application:

  • your own statement explaining that you have not graduated yet
  • list of the course units that are yet to be finished and
  • your expected date of graduation.

Sign your statement and submit it together with the other application enclosures. At this point, no statements/stamps from your university officials are required but you must enclose with your application an official transcript and its official translation into English, Finnish or Swedish.

Please note that the transcript of records must include the name of the degree you will be awarded when you graduate (Bachelor of, Master of, etc.). If your transcript of records does not include the name of the degree, you must submit officially certified educational documents where the name of the degree is stated or an official statement issued by the awarding institution.

See also the list above of other application enclosures you need to submit.

How to submit the degree certificate?

After graduation, an officially certified copy of your final degree certificate must be submitted to the University of Tampere according to the instructions below.

I will graduate after the application deadline but before the announcement of the results (on 29 March 2018 for studies starting in the autumn 2018):

Please send the certified and officially translated copies of your degree certificate and final transcript as soon as possible directly to the University of Tampere (not to University Admissions Finland) to the following address:

University of Tampere
Admissions office
FI-33014 University of Tampere
Finland

I will graduate after the announcement of the results (on 29 March 2018 for studies starting in the autumn 2018):

If you will graduate after the announcement of the admission results, you can be admitted on the condition that you send a certified and officially translated copy of the degree certificate and transcript of records to the University of Tampere by 31 July 2018. The conditional admission will expire, if you are unable to do so.

Instructions on how to submit a copy of the degree certificate will be sent to these applicants together with the information on conditional admission.