Self-archiving instructions

What can you self-archive?

• Research articles that have been published in refereed journals, conference proceedings or edited books.
• Other parallel publications such as popular articles, publication series of University departments, other published writings and, if the publication agreement allows it, monographs.
• Only articles you have written yourself and you have the right to self-archive. This includes articles that have multiple authors, presuming you have obtained permission for self-archiving from all the other authors.

When can you self-archive your article?

• Your article must be published, in other words you know the page numbers of the article and the issue number of the journal.
• Publishers’ policies vary and, depending on the publisher, self-archiving becomes allowed immediately after the article has been published in the journal or after the embargo period has expired, for example after 6 or 12 months.

Which version of your article may you self-archive?

• The final version (publisher’s version), which has been published in a journal if the publisher allows using it.
• The final version of the article that has been modified according to the feedback of the peer review, but the layout of which has not yet been processed (post-print).

What kinds of permissions are required?

• Permissions from the authors. If you are an author of a joint publication, you need to request the other authors’ permission for self-archiving the article in the institutional repository of the University. For this, you can use the model form offered by the University.

Please note: When you begin writing a joint article, inform your co-authors on the self-archiving policy of the University and request their authorization for the archiving in advance.

• Permissions to the content you have not produced. You are responsible for getting a permission to self-archive the content in the article you have not produced, such as pictures and tables.

Please note: If you intend to attach images, maps or other materials protected by copyright to your article, ensure permission to their use both in the original publishing platform and in the institutional repository of the University.

• Permission from the publisher. You have either requested and obtained the right to self-archive your article or know that the publisher’s copyright policy allows self-archiving.