Calendar

Using a calendar via browser

How can I make notes in the calendar and send calendar invites?

In the upper edge of the page, click the New button. This way, you can start making a note for yourself or send a calendar invite to other participants.

You can fill in the information concerning the calendar note in the new window. If you want to suggest a meeting for other people, you can add other participants from the Add attendees feature in the right side of the page. When you start writing a person's name, the software will suggest people. Select the right person by clicking their name. For either person, choose whether you wish to send them an invite to their email and require them to accept the suggested time.

Save the note from the Save button on the top of the page.

How can I create a Skype meeting?

  • New – online meeting

This means that the meeting invite will also include a link to Skype meeting room, in which the meeting is held. When the meeting starts, the participants can only click the Join online meeting link to join in.

How can I view the calendars of others?

On the left side of the page you can see your own calendar and underneath is a header Other calendars. When you click the header with the right mouse button, you can see the Open calendar section. By entering a person's name from the Directory to the field under this section, their calendar will open next your calendar. You can only see the availability status of others from their calendars, unless they have separately given you more extensive viewing rights.

Using the calendar with Outlook's desktop version


How can I make notes in the calendar and send calendar invites?

In the top bar you can see several ways of making a calendar note:

  1. New appointment = You will only make a calendar note for yourself
  2. New meeting = You will invite other participants into the meeting.
  3. New skype meeting = The meeting will be held via Skype for Business, and the meeting invite will include the link to the meeting.

How can I make a calendar note into my own calendar?

When you click the  New appointment button on the left side of the calendar view, or double click a certain section in the calendar, a page will be opened, on which you can determine a subject, location and a specific time for the calendar note, as well as a more detailed description. Click Save and close when you want to save the note.  If you wish to edit the event later, double click it in the calendar view.

How can I send a calendar invite to others?

If you want to invite other participants in the meeting and send them a calendar invite, click the New meeting button in the top bar. A window will open where you can first select the people to whom the invite will be sent.  You can write their addresses directly or click on the Address book section on the top of the page and search for the contact information of the person in question.

In section Reply settings in the top bar, you can choose whether you want the participants to acknowledge the meeting invite. This way, you will receive information on whether they have accepted or rejected the invite.

When you have filled in the necessary information, click the Send button.

How can I cancel/remove an event?

Private calendar note: If you want to remove a calendar note from your calendar, click the mouse's right-side button above the note and select Remove from the menu.

Removing a sent meeting invitation. You cannot directly remove a meeting to which you have invited others, but instead you need to send a cancellation to them.
Click the note with the right mouse button and select Cancel the meeting. (Or click to open the item and choose cancel the meeting from the top bar.

How can I create a Skype meeting?

Creating a Skype meeting is identical to creating other meeting invites, but it is important to create the invite by using the  New Skype meeting button.   This means that the meeting invite will also include a link to Skype meeting room, in which the meeting is held.   When the meeting starts, the participants can only click the Join Skype meeting link to join in.

How can I view the calendars of others?

Through the Open calendar directory in the top bar, you can find the calendars of all the staff members and students of the University of Tampere. You can only see the availability status of others, but not any notes or other items. (Unless the calendar owner has granted you an access).

The opened calendar will be shown under the Shared calendars header in the left-hand side of the page.  The calendar can be viewed by checking the box in front of the person's name, which will open the calendar next to your own. You can also view your calendars on top of each other by clicking the small arrow above the calendar.

Faculty room calendar

Faculties can order a room calendar for managing their room reservations. The calendar will be shown on Office 365 calendar.

>> Read more on intra

Reserving a room (desktop version)

You can reserve a room by choosing New Meeting on Office 365 Calendar.

  • Choose the room you wish to reserve from the Room Finder on the right side of the window. The selected room will be assigned as both the participant and the location of your meeting.
  • Enter a subject and time for your meeting.
  • Send the invitation. You'll get a response from the calendar application that will either confirm or decline your reservation. If the reservation was successful the meeting will be added to the room calendar and your personal calendar.

Instructions for the browser version can be found on library's website.