After the Exchange Period
Welcome back to Finland! Hopefully your exchange or internship period was successful.
Please remember to notify the Population Register Centre that you are once again a resident of Finland.
Check your information and, if necessary, edit your contact information and the information concerning your Erasmus work placement on NettiOpsu.
Upon reporting the dates of your exchange period and entering your banking information on NettiOpsu, you also enter into a grant agreement with the University of Tampere. One condition of the agreement is that you need to write a travel report. In this way, you do your part to help subsequent exchange students and interns! Submitting a travel report is a condition for receiving the university travel grant and ERASMUS and NORDPLUS grants. It is a good idea to write down your thoughts soon after returning home.
The second instalment of the university travel grant will not be paid unless you submit the travel report. If your bank account number has changed during the exchange period, notify the coordinator handling your exchange about the new number so that the second grant instalment will be paid to the valid account.
Instructions for writing a travel report
The report must be submitted through NettiOpsu. First write your report in a word processor and then copy it to NettiOpsu. When you have signed on to NettiOpsu with your basic user account, select the following in the left menu bar: International Exchanges –> Study and Training Abroad –> Travel Report –> Make. If NettiOpsu does not list your exchange or internship period, first add it on the “Save to Student Register” tab.
Should you encounter any problems with submitting the travel report, the problem may be with the dates of the exchange period on NettiOpsu. You cannot submit a travel report before the end date listed for your exchange period on NettiOpsu. If the duration of your exchange period has changed, notify your exchange coordinator about the matter. For Erasmus exchange arrangements, contact the Erasmus Office. It will take a few days to process the change. After this, you can submit your travel report.
Separate instructions on writing a report are provided for students who have completed an Erasmus internship (Erasmus internship reporting instructions, pdf)
The length of the travel report can vary depending on the individual and case, but it should be at least two pages in length. The following instructions are not binding, but it is a good idea to read them before writing the report. Each report is naturally that specific student’s personal view of the exchange period. The travel reports are particularly valuable to students who are planning an exchange, which is why it is a good idea to consider this when writing the report.
- At the beginning: your name, time of the exchange, host university and country, exchange programme (e.g. ERASMUS, bilateral or independently obtained)
- Advance arrangements in Finland: Application process: Were there any particular problems with the home or host university in terms of communication or schedules, for example; did you receive enough information on the host university’s course offering before your departure (what sources of information did you use); did you take out a separate travel insurance policy? Is there anything else you would like to mention with regard to the insurance policies? Did you receive all the requisite documents on time and without any problems?
Did you participate in a separate language course at the University of Tampere before your departure? Did you find the course useful? Did you participate in language courses organised by other parties?
- Arrival in the country of destination: Did the host university arrange tutor activities or other support for foreign students? Did you attend an intensive language course? Did you find the course useful?
- Housing: Was housing waiting for you upon your arrival? How was the rent level? Do you have recommendations regarding obtaining housing or other housing-related advice?
- Studies: What subjects did you study abroad? Did the level and quality of the education meet your expectations? What can you tell about teaching methods at the university (lecture, seminar, tutoring) and course completion methods (lecture, writing papers, oral exams, written exams)? What can you say about the availability of learning materials and IT services? Were the studies more school-like in nature or oriented towards independent study? What language did you use for your studies? In your opinion, did you do well with your level of language proficiency?
- Other things worth mentioning: opportunities for recreation and hobbies, weather, living costs, study-related costs (course books, internet connection, etc.), food, bureaucracy in connection to registration and other activities, travel in the country of destination, etc.
- Return to Tampere: If you have already received your study register extract from the host university, please describe whether or not your studies abroad were successfully recognised as part of your University of Tampere degree.
- Significance: Did you find the exchange significant in terms of your future and career? What kinds of competences encompassed by the Internationalisation Module did you accumulate during the exchange?
- Would you like to express any criticism/thanks with regard to the exchange?
Upon submitting your travel report, you can decide whether or not to allow it to be published online. We hope that you will allow your report to be published to help subsequent exchange students! Your report can also be published without your name.
If you have taken fun photos/videos of your exchange location/city/university, we hope that you send a few to the e-mail address intoffice(at)uta.fi so that we can use them in the marketing of our exchange locations. Please note that any photos you send will only be used for the needs of the University of Tampere Centre for International Education.
Erasmus exchange students
Upon signing the electronic Erasmus grant agreement, you commit to writing a travel report on your exchange period, completing the second phase of the language test and submitting a certificate of your studies at the host university, along with the signed Learning Agreement. Submit the signed Learning Agreement and a certificate of your studies signed by a representative of the foreign university (Letter of Confirmation) to the Erasmus Office. The certificate must indicate the start and end date of the studies. The document must not be signed before the end of the exchange – no more than a week before the end. In addition to this, please remember to write your travel report on NettiOpsu and complete the second phase of the OLS language test after your return from the exchange. You must also fill in an evaluation form on the exchange (Erasmus participant report), which you will be invited to complete by e-mail. The invitation will be sent automatically by the commission’s electronic system when your exchange period is nearing its end.
Deliver a certificate of your internship, which indicates the exact start and end dates of the period, to the Erasmus Office (room A110, main building). You can use the Traineeship Certificate template for this purpose. In addition to this, please remember to write your travel/internship report on NettiOpsu and complete the second phase of the OLS language test after your return from the exchange. You must also fill in an evaluation form on the internship (Erasmus participant report), which you will be invited to complete by e-mail. The invitation will be sent automatically by the commission’s electronic system when your internship period is nearing its end.
Handle credit transfer for your studies abroad to the University of Tampere records through the relevant faculty. Credits gained during your exchange are not automatically transferred to your student register. Instead, you must personally ensure that they are recognised by your faculty at the University of Tampere Handle the credit transfer through the teacher responsible for your degree programme (substitution of courses included in degree requirements) or your faculty’s head of study affairs (incorporating foreign studies into a degree). More information on credit transfer from studies completed elsewhere.
Upon returning from your exchange, remember to deliver the necessary documents to your internship supervisor and request the registration of your internship credits.
The University of Tampere provides a wealth of opportunities for studies or internships abroad and grants its students a mobility certificate as an appendix to the degree certificate. The mobility certificate can also be separately requested from the Registrar’s Office. The student’s mobility certificate contains information on any mobility periods recorded in the student information system.
The mobility certificate is one of the Europass documents, with which students can describe their personal expertise. The mobility certificate carrying the Europass logo is granted for exchange and internship periods within Europe. For mobility periods outside Europe, a certificate with the same content is provided but without the logo.
What is required to receive a mobility certificate?
Students who have travelled abroad through exchange agreements and programmes
Information on a mobility period is automatically recorded in the student information system for all students who travel abroad through the university’s exchange agreements and programmes. The mobility information can be viewed by the student on the Student’s Desktop. A mobility certificate can be obtained once a mobility period has been completed, the terms of receiving a travel grant or scholarship have been met and the student has submitted a travel report. It is also a good idea to ensure credit transfer for completed courses as soon as possible after returning to your own university! Read more about credit transfer from studies completed elsewhere.
Independently arranged period abroad
Students who have completed an independently arranged exchange period abroad must enter the relevant information into NettiOpsu through the tab International Exchanges > Save to Student Register. In order to receive a mobility certificate for an independently arranged period abroad, the period must be verified by delivering the relevant documents on it to the office of the Centre for International Education. The period abroad must be eligible for recognition as part of the student’s degree. Credit transfer for completed courses must also be ensured as soon as possible after returning to your own university! Read more about credit transfer from studies completed elsewhere.
The Erasmus Student Network (ESN) is a student organisation that looks after the interests of exchange students and organises a variety of events and activities for them. You can participate in ESN activities before, during and after your exchange period. ESN was established in 1990, and it is currently represented in 31 countries and more than 300 educational institutions.
Find out more about other opportunities for going international at your home university.
The next return orientation will be held in spring 2018. More information will be provided at a later time!