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These regulations enter into force on 1 August 2012.

University of Tampere’s Regulations on the Assessment of Studies

The Board of the University of Tampere hereby approves these regulations on 13 June 2012 under paragraph 8 of section 14(2) and section 28 of the Universities Act (558/2009).

CHAPTER 1: General provisions

Section 1: Assessment of coursework, examinations and theses at the University of Tampere

Coursework, examinations and theses completed at the University of Tampere are assessed in accordance with these regulations.

The assessment criteria for coursework, etc. are public.  

Section 2: Purpose of assessment

The purpose of assessing coursework, etc. is to evaluate the achievement of the set learning outcomes.

For students, assessment provides guidelines and support in planning their studies and evaluating learning processes. Assessment also reflects the results of instruction and curriculum design, thus supporting the teaching and other staff’s work in planning and developing instruction and curricula. Moreover, assessment enables the staff to monitor the progress of studies.

Where possible, learning must also be assessed during classes. In these cases, the assessment may focus on learning processes in addition to learning outcomes.  

Assessment can target the performance of a group of students instead of an individual when the set learning outcome, teaching method used or another justified reason so necessitates.

Section 3: Right to complete and participate in courses

Credits may be awarded only for students who have enrolled as present and hold an appropriate right to study.

A student may complete only courses included in his/her right to study.

Section 4: Confirmation of identity

A student taking an exam, practical test, etc. must prove his/her identity upon request.

If student is unable to prove his/her identity, the exam or test may be failed.

Section 5: Scope of application

These regulations are applied to course units included in the curricula.

These regulations may also be applied to continuing education, made-to-order education, entrance examinations, national specialist examinations for specialising doctors and dentists, preliminary tests, and to the means of identification and recognition of prior skills and knowledge.

The Rector issues separate guidelines concerning electronic examinations. The guidelines describe the specific principles and practices for arranging, supervising and assessing examinations taken using the electronic service.

The schools issue more specific orders on the examination of theses.

The schools may also lay down rules specifying these regulations.

These regulations apply to the independent institutes as appropriate. The director of an independent institute issues more specific orders on the application of these regulations, where necessary.

CHAPTER 2: Mode of assessment

Section 6: Assessment of class based and independent coursework, etc.

Students can take courses by attending classes or by studying independently.

When a student attends a class, assessment focuses on the component defined in the curriculum or teaching schedule (end-of-class exam, practical test, etc.). In principle, all students attending the class are assessed by the same component. In addition, assessment may focus on the learning processes referred to in section 2.

When a student pursues courses independently, the assessed component is specified in the curriculum.

Section 7: Mode of assessment

Coursework, etc. are assessed using reliable methods that evaluate the achievement of the set learning outcomes and on the progress of learning processes from various points.  The same course unit may be assessed using several complementary methods such as written, oral and skills tests.

Where justified, exceptions to the mode of assessment specified in the curriculum or teaching schedule may be made by a mutual agreement between the student and the teacher in charge of the course unit.

Alternative modes of assessment may be used in place of the one specified in the curriculum or in the teaching schedule when a student’s diagnosed learning disability so requires.

CHAPTER 3: Examiner and language of the assessed component; assignments given at the assessment

Section 8: Examiner of the assessed component

The assessed component is examined by the instructor to whom the school has assigned this task. In addition, the instructor may assign a student attending his/her class to conduct a peer assessment of another student’s work, a part thereof, or of the learning process when such method of assessment promotes the achievement of the learning outcomes set for the course unit.  The instructor decides whether to pass the coursework, examination, etc., and determines the eventual grade.

If the instructor is prevented from attending to his/her duties, the relevant dean, director of an independent institute or director of a degree programme appoints another instructor or competent person with sufficient knowledge of the learning outcomes and content of the course unit to conduct the assessment.

Section 9: Language of the assessed component

Students have a right to use Finnish in written and oral coursework, examinations, etc., unless another language is required in the curriculum.  Otherwise the right to use a language other than Finnish in an assessment is decided on by the relevant dean or director of an independent institute.

In accordance with sections 6 and 10 of the Government Decree on University Degrees, maturity essays are written in Finnish or Swedish when a student has been educated in Finnish or Swedish. When a student has been educated in a language other than Finnish or Swedish, or has been educated in another country, the maturity essay is written in English or in the primary language of education at the University of Tampere.

Section 10: Assignments given at the assessment

In an examination or other assessment, assignments given to students must correspond to the objectives, standard and workload of the degree, study module and course unit in question as specified in the curriculum, and promote the achievement of those objectives. Students must be able to reasonably complete the assignments within the time allowed.  

If the assessed component is an exam, persons in charge of exam arrangements must ensure that students are treated equally and not let any student see the exam questions beforehand. As a general rule, exam questions and assignments become public information after the exam.  

CHAPTER 4: Retaking examinations, etc. and rescheduling the date of assessment

Section 11: Retaking examinations, etc.

Students may retake an examination or repeat another assessed component of a course unit regardless of the result, unless otherwise provide below.

If the mode of assessment is other than an exam, students must be told of the ways to improve their grade no later than at the assessment session.  

In the case of an exam based on lectures as described in section 6 above, at least one retake must be offered within a reasonable time of publishing the exam results. If classes are held in the first, second or third teaching period, the exam may be retaken during the following period. If, however, classes are held in the fourth period, the retake must be arranged within a reasonable time of the end of the fourth period.

Students must be notified of the exam and retake dates in good time.

A school’s board or the director of an independent institute may restrict the number of times a student may retake a passed exam based on lectures, unless a higher grade is necessary in order to be able to continue studies. However, at least one retake session must be arranged.

A thesis that has been examined and approved cannot be retaken. A study module that has been given an average grade and registered cannot be reassessed, unless otherwise decided by the board of the relevant school.

A retake need not be arranged for mid-term exams unless the assessment of a course is based solely on mid-term exams.  

In-class assessments of learning processes may not be redone.

Section 12: Prevailing grade

If a student completes the same course unit more than once, the highest grade prevails. However, if a student later retakes the same course unit but the workload is higher, the grade given for this more extensive course prevails.  

Section 13: Rescheduling the date of assessment

The date of assessment may be rescheduled only for a compelling reason. Students pursuing the course in question must be notified of the new date effectively and in good time.

CHAPTER 5: Provisions on exams based on lectures   

Section 14: Exam based on lectures

The instructor decides on the date of an exam or other assessment based on lectures in his/her responsibility. Students attending the class must be notified of these dates in good time. The teacher sees to the invigilation of the exams based on lectures in his/her responsibility.

As a rule, an exam based on lectures is arranged in the same period as the classes of that course unit. When classes are held in the fourth period, the exam must be held within a reasonable time of the end of the period.

Section 15: Registering for exams based on lectures

Students need not register for exams based on lectures.

However, registration may be required on justified grounds.  The instructor must notify the students of the registration procedure in good time.

CHAPTER 6: Provisions on general examinations

Section 16: General examinations

General examinations are sessions where students primarily take independent study exams, exams based on lectures and retakes. General examinations are also arranged as electronic exams.  

Section 17: General examination dates

Information on the general examinations of the schools, independent institutions and degree programmes is published in the teaching schedules. Information on the Open University’s general examinations is also published in the teaching schedule.

The dates of the general examinations for each academic year are fixed by the deans, directors of independent institutes or director of degree programmes.

A sufficient number of general examination sessions must be provided. Examination dates must enable students to pursue studies effectively and in a purposeful order.

Section 18: Registering for a general examination

Students register for a general examination in the University’s electronic service NettiOpsu or in another secure manner as instructed by the schools or independent institutes not less than seven days before the examination, unless otherwise provided in the curriculum or unless otherwise agreed on with the teacher. When a general examination is arranged between 1 June and 31 August, students may be required to register earlier than the date stated above.

If a student misses the registration deadline, or if his/her registration is incomplete or erroneous, the teacher responsible for the course unit decides whether to accept such an registration.

Section 19: Missing or not finishing a general examination

If a student misses an exam without giving notice or does not finish the same course examination twice, he/she must contact the teacher responsible for that course before registering for a new general examination of that course.

Section 20: Arranging exam invigilation

General examinations are invigilated sessions. A general examination session is assigned a chief invigilator and other invigilators as needed.

Invigilators are appointed primarily from among the instructors of those degree programmes or disciplines whose general examinations are held. They must be informed of the invigilators’ responsibilities.

Students taking an examination are assigned seats in the exam hall so that they can work without distractions but not see their neighbour’s answers.

Section 21: Duration of a general examination  

The duration and day of a general examination are confirmed at the same time. Where possible, the duration of the examination is determined on the basis of the level and number of courses that are assessed in the exam.

A student may be allowed extra time to complete the exam if he/she is diagnosed with a learning difficulty requiring so.

Students may not leave the examination session earlier than twenty minutes from the start.  If a student is late for not more than twenty minutes, he/she may still participate in the exam.

Section 22: Equipment and materials allowed in a general examination

If the use of equipment or materials other than pencils, erasers etc. is allowed, students and invigilators must be notified in advance.

CHAPTER 7: Academic fraud and causing a disturbance at an assessment or in class

Section 23: Academic fraud

Academic fraud is strictly prohibited. Fraudulent acts and disregard of good academic practices are offences against the University regulations and the rules, values and norms of the science community.

In these regulations, fraud refers to misguiding the science community or a decision-maker.

The following acts constitute as academic fraud:

a) Acquiring examination answers by bringing materials or devices to the examination hall without specifically being advised to do so by the instructor responsible for the exam, by looking at another candidate’s exam papers or otherwise gaining information from another candidate, or by contacting someone outside the examination hall;

b) giving another candidate one’s own exam answer or information that helps the other to write his/her answer;

c) presenting someone else’s text, picture, figure, graph, software or other similar presentation, or a part thereof as one’s own in a coursework, exam or thesis; and

d) giving one’s coursework or thesis or a part thereof to another student when it is evident that he/she will present it as his/her own.

The Rector issues further instructions for good academic practice at the University of Tampere.

Section 24: Procedure in the case of detected fraud and consequences 

When a student has been found guilty of an academic offence, the provisions of section 45 of the Universities Act on disciplinary actions are applied.

A student’s coursework is failed if he/she is found guilty of fraud or gross negligence of academic integrity while pursuing that course, etc.

When a student is suspected of academic fraud, the suspicion must be specified and brought to the student's attention. The suspicion and details pertaining to it must be documented and the matter must be brought to the attention of the relevant dean or director of an independent institute.

If a student commits an academic offence at an examination session, the invigilator orders him/her to leave the examination. The instructor must notify the relevant dean or director of an independent institute of the matter.

If a student who is proven to have pursued studies fraudulently is again suspected of fraud, the matter is brought to the Rector for a decision.  

The Rector issues separate instructions for detailed procedures in cases of suspected fraud or negligence.

Fraud or gross negligence may result in additional disciplinary actions under section 45 of the Universities Act (558/2009).

Section 25: Causing a disturbance at an assessment or in class

It is prohibited to cause a disturbance at an examination or other assessment session.  Disturbance refers to behaviour that significantly disturbs other students' concentration and performance.

Section 26: Procedure in the case of causing a disturbance

If a student disturbs an examination or other assessment session and continues to do so even after being asked to stop, the invigilator may order him/her to leave the session.

When a student is removed from an examination or other assessment session because of disturbing, the instructor must notify the relevant dean or director of an independent institute of the matter.

Otherwise the provisions of section 45 of the Universities Act on disciplinary actions are applied in this case.

CHAPTER 8: Passing and grading theses and coursework

Section 27: Assessment criteria

The assessment of coursework and theses is based on the learning outcomes determined in the curriculum and teaching schedule, and on course-specific criteria.

Students are entitled to information about the application of the assessment criteria to their coursework or thesis. Students must be scheduled an opportunity to see the assessed, written or otherwise recorded coursework or thesis without delay.  

Section 28: Grading scale

Completed course units, study modules and theses included in a Bachelor’s or Master's degree are assessed on a pass/fail basis. A passed course may also be awarded a grade.

Grades are given on a five-point scale. The grades are:

1 (= sufficient), 2 (= satisfactory), 3 (= good), 4 (= very good) and 5 (= excellent).

To be awarded a pass grade (PASS or 1), students must demonstrate skills that enable them to continue on their programme in accordance with the curriculum.

In accordance with sections 9 and 15 of the Government Decree on University Degrees (794/2004), a thesis included in a Bachelor’s or Master’s degree is regarded as a completed course equivalent to other course units, and the grade awarded for such thesis is taken into account in the same way as other grades when determining the average grade for intermediate or advanced studies.

CHAPTER 9: Publication of results

Section 29: Publication of results

The results of the assessments referred to in these regulations are public information.

As a rule, assessment results must be published within three weeks of the date the coursework or thesis was submitted or was due. For a special reason, the relevant dean or the director of an independent institute may grant an exception to the time limit, provided that this exception does not cause unreasonable damage any student. Exceptions to the normal publication dates of the assessment results must be notified at the assessment session or on the University's notice board within three weeks.

As a rule, the result of a student’s electronic exam must be published within three weeks of taking the exam.

Results for assessments held during 1 June and 31 August may be published later than within the time determined above.

Examiners must conduct the examination of a thesis included in a Bachelor’s or Master’s degree and give their statement within three weeks of the submission of a maturity essay. An exception to this schedule may be granted by the relevant dean only for a particularly compelling reason.

Section 30: Mode of publication

In the publication of assessment results, the names of the students who passed and their eventual grades are announced. In the case of a general examination, the total number of students who registered for the exam, and the numbers of pass and fail grades, students who did not finish the exam and students who missed the exam are also published.  

Students’ personal identification codes may not be released in the publication of results. Student numbers and names may also not be published simultaneously.  

Assessment results must be posted on the notice board and in the electronic service, and kept on display for at least three weeks, unless otherwise required by a compelling reason.

Section 31: Publicity of coursework

A student’s coursework may not be given or shown to a member outside the school’s staff nor otherwise published without permission from the relevant student. Anonymised coursework may be used in instruction and research and to develop instruction.  

Notwithstanding subsection 1 above, a student’s coursework may be presented and distributed at a seminar and where otherwise deemed necessary for learning.  

Section 32: Publicity of theses

Theses are public documents, unless otherwise provided by the Act on the Openness of Government Activities (1999/621) or other legislation.

CHAPTER 10: Registering completed courses

Section 33: Obligation to register

An passed course must be entered into the student register within three weeks of the date the coursework or thesis was submitted or was due. A list of results can be printed out from the student register. Results are also posted on the electronic notice board.  

Results of assessments held during 1 June and 31 August may be registered later than within the time determined above.

Section 34: Data to be entered

The entry of a completed course must include at least the name of the student, the name and code of the course, type of studies, number of credits, the eventual grade (where possible), and the name of the person approving the course. The completion date of a course unit is the date when the student submitted the coursework, thesis, examination etc. is submitted for assessment, or when the submission was due.  

If a course unit consists of multiple assessed components, the completion date of such course unit is the date when the last component was completed.

If a course unit has been approved at an institution other than the University of Tampere, this information must be included in the register entry.

CHAPTER 11: Assessment appeals

Section 35: Rectification of the assessment of a completed course unit and rectification procedure

Rectification of the assessment of a completed course unit and the rectification procedure are governed by sections 44 and 82 of the Universities Act (558/2009), sections 13 and 16 of the University of Tampere’s Regulations and sections 26 and 27 of the Degree Regulations.

CHAPTER 12: Retaining records of completed courses

Section 36: Coursework and theses

The University must retain coursework and coursework assignments for six months from the publication of results.

Students have the right to obtain a copy of their coursework, etc. at their own cost.

Section 37: Assessment results

Assessment results must be retained by the relevant school or independent institute for ten years.

Archiving of student records is governed by the Regulations of the University of Tampere’s Archives Administration.  

CHAPTER 13: Other Provisions

Section 38: Special arrangements

If a student has a disability, a diagnosed learning difficulty or other impediment that prevents him/her from participating in the usual assessment session, or if he/she requires special assistance in registering for an exam, or reading exam assignments or completing them, the assessment arrangements must be made more accessible to him/her.  

Section 39: Exceptions to the Regulations on the Assessment of Studies to the student’s advantage

Coursework, examinations and theses must be assessed so that the progress of studies is not hindered by, for instance, unnecessarily delaying the assessment.  

Any misunderstandings or neglects in the assessment arrangements and disturbances or hindrances not caused by the student must be remedied in order not to affect studies negatively.

If these regulations in some individual cases prevent the appropriate implementation of course or thesis assessment or the realisation of students’ legal protection, an exception to these regulations may be made to the student’s benefit by an agreement between the student and the instructor.

Section 40: Issuing rules of application

The schools’ management boards and directors of independent institutes issue rules of application for these regulations as necessary.

Section 41: Entry into force

These regulations enter into force on 1 August 2012 and hereby replace the Regulations for Evaluation of Studies approved by the Board on 13 December 2010. The five-point grading scale referred to in section 28 may be used in the examination of theses included in the advanced studies starting from 1 January 2013. Preparatory measures may be undertaken to implement these Regulations before they enter into force.

 
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