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ARCHIVED REGULATIONS FOR EVALUATION OF STUDIES (1.1.2008-31.12.2009)

Regulations for Evaluation of Studies

Approved at a meeting of the University Board on 18 December 2007

1 General regulations

1 § Evaluation of studies

Studies taken at the University of Tampere will be evaluated according to these regulations.

Studies are evaluated in order to obtain information on the achievement of set learning objectives. Evaluation serves to direct studies and learning and to provide feedback on studies, teaching and the success of the curriculum. Evaluation supports teaching and the planning and further development of studies. Evaluation moreover makes it possible to monitor progress in studies. Evaluation of studies is a learning situation. 

The principles for the evaluation of studies are public.

Where possible, learning should also be evaluated while teaching is in progress. Evaluation may focus not only on the learning outcome but also on the learning process.

2 § Performance and the right to participate

Studies taken may be registered only for students who are registered as "present" and who have the appropriate right to study.

Only students referred to at 1) above may participate in evaluation of studies. 

3 § Area of application

These regulations apply to studies according to the curricula of the faculties except for studies for licentiates and doctoral degrees.

These regulations apply where appropriate to continuing education, admission examinations, assessment of students' baseline competence and web-based examinations. There are separate regulations on web-based examinations.

The faculties will provide more precise regulations regarding the checking of theses for lower and higher university degrees.

The faculty councils may provide additional requirements.

These regulations apply where appropriate to independent institutes of the University. The board of an independent institute may if necessary issue more precise instructions on applying the regulations.

 

 

2 Modes of evaluation

4 § Mode of operation

Studies ma be evaluated by means of examinations or other ways to be separately agreed, such as practice assignments, essays, lecture diaries, demonstration tests standard tests, interim tests or other means described in the curriculum.

Examinations include faculty general examinations and retakes.

General examination sessions are arranged according to the respective curricula. Individual examinations will be arranged at the beginning, middle and end of lecture series, practical teaching or other teaching are final evaluations or as retakes of these.

Open university general examination sessions may also be arranged without any impediment due to 2 above.

Instead of focussing on the performance of an individual student, evaluation may focus on the performance of a group of students when the learning objective, the mode of teaching employed or other justified reason so require.

At the discretion of the teacher responsible oral evaluations and demonstration tests may be arranged in addition to written evaluations when the matter to be learned or the purpose of the evaluation so require.

Studies should be evaluated in such a way that the progress of studies is not impeded by delay in evaluation or some other way.

Unclarities in the arrangements for evaluating studies, oversights, interruptions and impediments which have not been caused by the student must be rectified in such a way as not to cause harm to the student.

5 § Language used in evaluation

A student is entitled to use Finnish in written and oral evaluation of studies unless the subject in question or the degree programme require otherwise.

When the purpose of evaluation so requires, a language other than Finnish may be specified in the curriculum as the medium to be used.

The dean will decide on a student's right to use some other language in the evaluation of studies.

 

 

3 Arranging evaluation

6 § Obligation to arrange evaluation

The faculty councils and, where appropriate, the boards of the independent institutes will determine the general examination sessions.

Each teacher will evaluate according to his/her work plan those studies for which s/he is responsible as prescribed in the curriculum.

In the event of a teacher being prevented or not eligible, the head of department will appoint a teacher of the same subject or other competent person with sufficient knowledge of the course objectives and content to perform the evaluation.

7 § Timing and number of tests

The faculty councils and where appropriate the boards of the independent institutes will approve the times set for the general examination sessions. The teacher may decide on the timing of the retakes or other means of completion of courses for which s/he is responsible.

There much be sufficient general examination sessions and they must be timed in such a way that students can pursue their studies according to the curriculum in a purposeful order and effectively.

An opportunity to retake a test will generally be arranged within the same period during which the teaching was given.

Students must be allowed at least one opportunity to retake a test within a reasonable time of the publicising of the results. Retakes for tests on teaching arranged during Periods I-III may be held during the following period. Retakes for tests on teaching given during Period IV must be arranged within a reasonable time of the end of that period.

Students must be informed in good time about tests and retakes.

 

8 § Retaking a test

 

Regardless of the result of the evaluation a student may retake a test under the arrangements described in 7 § above regarding the number and timing of tests.

A thesis which has been evaluated and approved for a lower or higher degree may not be redone.

Unless otherwise prescribed here below, the number of times a student attempts a test may not be limited.

If a student fails twice to appear to take a test for the same course at a general examination session or abandons a test, s/he must contact the teacher responsible for the evaluations before enrolling again for that same test at a general examination session.

The faculty council may restrict the number of times a student may repeat a test which s/he has passed unless it is essential to raise the grade in order to be able to continue studies. However, at least one retake must be offered.

What is stipulated at 5 above may also be applied to other modes of completion than referred to at 4 § 1.

There is no need to arrange a retake of an interim test arranged in connection with teaching onless this is the only means of evaluating that course.

If the student has taken the test for the same course several times the highest grade will prevail or that from a more extensive performance.

When it is possible to evaluate the course in some other way than by examination students should be informed in connection with the evaluation how they can raise their grades.

 

9 § Tasks set for evaluation

 

In tests or evaluation implemented in some other way as in 4 § 1 above the tasks set for students must be made in such a way that they correspond to the curriculum and set objectives for the course, the level demanded and the amount of work involved and promote learning in keeping with the course objectives. It must be possible to complete the tasks reasonably in the time allowed.

The invigilator in the test may read the tasks aloud when a diagnosed learning difficulty of the student so requires.

Those involved in the test arrangements should take special care to ensure equal treatment of students in such a way that no student is allowed to see the tasks in advance. After the test the tasks are generally public.

 

10 § Postponing an examination

 

An examination may be postponed only for very pressing reasons. The postponement must be efficiently communicated to all participants.

 

 

4 Examinations

 

 

11 § Registering for an examination

 

Students must register in advance for general examinations.

There are separate instructions for registering for an examination over the information net.

Students should register electronically using the university net service or the confirmed examination envelope not later than seven days before the examination unless otherwise stated in the study plan. During the period 1 June - 31 August the notice required for registration may be longer than that given above. Note that registrations sent by surface mail must reach the university by the specified deadline.

If registration is late or if the registration contains obvious omissions or errors the teacher responsible for the course in question will decide whether the registration can be accepted.

If there are good reasons it may also be necessary to register in advance for retakes. The teacher must inform students about the registration arrangements in good time.

 

12 § Arranging invigilation

 

When an examination is arranged care must be taken to ensure that sufficient invigilators are assigned to each examination room. First and foremost teachers of those departments should be nominated to invigilate for whose courses the students are taking examinations. These teachers must be apprised of their responsibilities as invigilators.

For a general examination at least two invigilators must be allocated, one of whom is then the invigilator in charge.

A resit will be invigilated by the teacher responsible for the course or some other person designated by the head of department.

A web-based examination must be invigilated by electronic movement surveillance and video recording.

In the case of possible general examinations arranged by departments the invigilation arrangements will be determined in the faculties by the heads of departments and in the independent institutes by the directors.

 

13 § Duration of an examination

 

The duration of an examination will be confirmed when the dates for theses are set.

Where possible the duration of the examination will be related to the level and quantity of the performance required. The maximum duration is six hours.

A student may be granted extra time to complete an examination if s/he has been established to have a learning difficulty which requires this.

If the examination lasts more than two hours students should be given an opportunity if necessary to leave the examination room for a short time.

 

14 § Special provisions concerning examinations

 

A student taking part in an examination must be able on demand to prove his/her identity. fi this is not possible the invigilator will arrange a means with the student to do this later. IF identity is at this time not proven the student's examination may be rejected.

Those participating in the examination should sit in the room in such a way that each individual has space in which to work peacefully and students cannot see each other's answer papers.

If, in addition to writing materials the examination requires other equipment and materials, or if these are allowed the students and invigilators must be so advised.

A student participating in an examination may bring a small amount of food and drink into the examination room if this does not cause inconvenience or other significant harm.

The time allocated for the completion of the tasks commences from the time the students see their tasks. The invigilator in charge must ensure that participants are able to see their tasks all at the same time.

No person may leave the examination room until twenty minutes have elapsed from the commencement of the examination. A student arriving late for the examination may be admitted to participate if this causes no significant inconvenience and if there is a good reason for the student's late arrival. It is moreover to be required that the late arrival has had no opportunity to gain possession of the tasks or other information with bearing on the examination outside from a student who already left the examination room.

 

15 § Delivery of examination papers to the teacher

 

At the end of a general examination the invigilator in charge will ensure that the answer papers are delivered to the department concerned. The teacher responsible for the course evaluation must be able to gain access to the papers not later than the second working day after the examination.

 

 

5 Cheating or causing a disturbance in the examination room

 

 

16 § Cheating and disrupting the examination

 

Dishonest completion of studies and causing a disturbance in the examination room are forbidden. Taking studies in a dishonest way and without regard for good study practices are against the regulations and the rules, values and norms of the scientific community.

Cheating refers to misleading the scientific community or decision-makers.

It is considered cheating in studies to

  1. acquire information needed to take an examination by bringing sources of information into the examination room without the express instructions of the teachers in charge of the examination, by looking or otherwise obtaining information from another candidate or by maintaining contact outside the examination room,
  2. give one's own examination answers to another candidate in the examination room or providing another candidate with information to help in answering
  3. surrendering for the use of another student one's own preliminary essay or other work prepared for the evaluation of studies or a thesis or part thereof for the use of another student who clearly intends to present this as his/her own work or part thereof
  4. present as one's own work a text, image, figure, table, computer program or other similar piece of work by another person

Disrupting an examination refers to behaviour which significantly disturbs other students taking the examination.

 

17 § Procedure when cheating is discovered

 

The invigilator will order the student to leave the examination room if that student is guilty of cheating. A dishonest performance will be disregarded. The performance will also be rejected when cheating is detected after the examination.

Some other performance will be rejected if the student can be proven to have cheated while producing it or of flagrant disregard for good study practice.

If a student who has already been found cheating is suspected for cheating again, the matter will be placed for resolution in the hands of the Rector.

More detailed instructions in cases of suspected cheating or disregard of good practice are separately provided for at the University.

Cheating or flagrant disregard of good practice may lead to disciplinary action under the legislation - Universities Act (645/97) 19 § and Universities Decree (115/98) 20 §.

 

18 § Procedure if a student causes a disturbance

 

If a student causes a disturbance in an examination or other situation where evaluation or teaching is in progress and does not desist after being reprimanded for it, the invigilator may require that student to leave the room in the middle of the proceedings.

When a students' examination is interrupted due to cheating or causing a disturbance, the invigilator must note the reason for discontinuation on the answer papers. When the student is removed from some other evaluation or teaching situation the teacher must inform the head of department about the matter.

 

 

6 Grades

 

 

19 § Reasons for awarding a grade

 

Evaluation of studies is based on objectives set out in the curriculum and in the course and module criteria.

A student is entitled to receive information on the application of the evaluation criteria to his/her performance. An opportunity should be arranged without delay for the student to see the written or otherwise recorded evaluation of his/her performance.

 

20 § Grading scale

 

Studies are evaluated as pass (HYV) or fail (HYL). A grade may be awarded for studies passed.

There are five pass grades: 1 = adequate, 2 0 satisfactory, 3 = good, 4 = excellent and 5 = outstanding.

Study blocks may also be so evaluated on a five-level scale: 1 (VT = adequate), 2 ( TT= satisfactory), 3 (HT = good), 4 (KT = excellent) and 5 (ET = outstanding).

In order to achieve the lowest pass mark (HYV, 1 or VT) a student must demonstrate sufficient learning enabling him/her to continue studies according to the curriculum.

A thesis forming part of a lower or higher university degree may be evaluated with grades expressed in Latin or in some other way specified in the curriculum.

 

 

7 Notification of results

 

 

21 § Publicising results

 

The results of evaluation are public information

The results of examinations must generally be made public within two weeks of the examination. For special reasons the head of department may grant an exception to this it is causes the student unreasonable inconvenience with regard to preparing for the opportunity to take the same examination once again. Exceptions to the time of publicising the examination results must be announced at the examination or on the notice board within two weeks.

The results of other study performances than examinations must be publicised within a reasonable time from the date when the work was submitted for evaluation.

The results of web-based examinations must be publicised generally within three weeks of the examination.

The results of examinations taken between 1 June and 31 August may be publicised after a longer period than that stated above.

Examiners of thesis submitted for lower and higher university degrees must produce their statements within three weeks of the students having taken the maturity test. For particularly good reason the head of department may grant an exception to this.

 

22 § Mode of publicising

 

When examination results are publicised the names of those who have passed will be announced and a possible grade. the number of all students attending the examination will be given, the number of passes, the number of failures, the number of those abandoning the examination and the umber of those not attending.

It is not permitted to publicise the students' personal identity codes in this connection, nor may the student's student number be given with his/her name.

The results must be posted on the notice board and on the electronic notice board for at least three weeks unless there are pressing reasons for doing otherwise.

 

23 § Invitation to an examination viva voce

 

The time and place of an oral examination referred to in 4 § 6 above must be announced in good time to those participating in it.

 

24 § Public nature of answers

 

Examination answers may not be shown to anyone not a member of the departmental personnel nor may they be otherwise publicised without the consent of the student concerned. Answers may be used for purposes of teaching or research without revealing the identity of the student.

A thesis forming part of a lower or higher university degree programme is a public document unless other legislation specifies to the contrary.

 

 

8 Storing of results of studies

 

 

25 § The obligation to store results

 

The results of an examination which has been passed are to be stored in the study register within two weeks of the examination, and from this a list can be printed out for the notice board. Students can also view examination results on the electronic notice board.

A study achievement other than an examination must be entered in the study register without delay after its evaluation.

The results of examinations arranged during the period between 1 June and 31 August may be entered in the register later than specified in 1 above.

 

26 § Information to be stored

 

An entry in the register should always include at least the student's name, the name and code for the course, the type of studies, the number of credits, any possible grade and the name of the examiner. the date should be the day on which the examination was taken or the day on which some other performance was submitted for evaluation or the deadline by which the work should have been submitted for evaluation.

For a study block including several elements the date of the last element should be entered.

If a course or other studies have been approved elsewhere than at the University of Tampere, this should appear in the entry.

 

 

9 Requests and procedure for rectification

 

 

27 § Request for rectification

 

A student dissatisfied with the evaluation of any other studies except a doctoral dissertation or licentiate's thesis may request rectification verbally or in writing of the teacher performing the evaluation and, in the case of the evaluation of studies forming part of Advanced Studies or a thesis or equivalent, in writing of the department council or director of the independent institute.

A student may also request in writing rectification of a decision concerning the accreditation of studies/he has taken elsewhere than at the University of Tampere. Such rectification should be requested of the teacher or administrative organ making the decision

 

28 § Procedure for rectification

 

A request for rectification must be made within 14 days of the time when the student had the opportunity to receive the results of the evaluation and the application of the evaluation criteria to his/her own performance.

When a student announced his/her dissatisfaction with the decision made on the basis of his/her request for rectification, the decision and its justification should be provided in writing or noted with the date on a copy of the examination papers and given to the student.

A student dissatisfied with the decision resulting from a request for rectification may within 14 days of receipt of knowledge of the decision convey the matter to the faculty council responsible for the education and, in the case of education arranged by the Institute for Extension Studies other than university teaching, to the board of the Institute for Extension Studies to be processed.

In administrative bodies only members who have completed equivalent studies may participate in the processing of a rectification issue.

 

 

10 Preserving answers

 

 

29 § Obligation to preserve answers

 

Answers to written examinations and performances stored in other ways and the accompanying questions must be preserved for six months after the results have been announced.

A student is entitled at his/her own expense to obtain a copy of his/her examination paper.

 

30 § Obligation to preserve results

 

Lists of results must be preserved in the department for ten years.

The regulations on archiving of the University of Tampere provide for the archiving of information held in the study register.

 

 

11 Separate rules

 

 

31 § Exceptional arrangements

 

If owing to invalidity, an identified learning impediment or other acceptable reason cannot participate normally in an examination or needs special support in registering for examinations or reading or writing the tasks, the evaluation should where possible be arranged in a manner most favourable to that student.

 

32 § Making exceptions to the regulations in the interest of the student

 

If in some individual situation these rules prevent the appropriate arrangement of an evaluation procedure for studies referred to in 4 § 1, or the evaluation of studies or the fulfilment of the student's security before the law, an exception may be made by agreement between the student and the teacher in favour of the student.

 

33 § Provision of instructions on application

 

The faculty council or the board of an independent institute will if necessary provide instructions on applying these rules.

 

34 § Coming into force

 

These regulations shall come into force on 1 August 2008 when confirmed by the Chancellor, thereby annulling the evaluation regulations of the University approved on 10 June 2005.

 
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