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Register specification of the information system on electronic exams at the University of Tampere 4 September 2012

A description of the personal data file as stipulated by Section 10 of the Personal Data Act (523/1999)

 1. CONTROLLER OF THE DATA FILE

UNIVERSITY OF TAMPERE
FI-33014 UNIVERSITY OF TAMPERE
Telephone: + 358 (0)3 355 111 (switchboard)

2. REPRESENTATIVE OF THE CONTROLLER

Registrar
Sami Hautakangas
University of Tampere
Study services
FI-33014 UNIVERSITY OF TAMPERE
Tel. +358 (0)50 462 7387
E-mail: sami.hautakangas@uta.fi

3. NAME OF THE DATA FILE

Information system on electronic exams at the University of Tampere

4. PURPOSE OF THE DATA DILE

Designing, reserving, taking and evaluating electronic exams, which take place in designated rooms.

Exams can be taken by students of the University of Tampere and students of other higher education institutions with which the University of Tampere cooperates.

4.1. STIPULATIONS THAT CONCERN THE DATA FILE

- Universities Act 558/2009 (Finlex)
- Government Decree on University Degrees 794/2004 (Finlex)
- Regulations of the University of Tampere
- University of Tampere’s Regulations on the Assessment of Studies
- University of Tampere’s Regulations on Degrees

5. INFORMATION CONTENT OF THE DATA FILE

 

5.1. Basic information on all users

Of users participating in each exam area:

- name
- e-mail address

- user account

- user rights defined in the system

- a log on the actions the students have taken in the exam area in the previous twelve months

5.2. Information related to the exams the students take

- Information on the study module to which the exam
belongs
- Information on the exam reservation (time, place, computer to be used for the exam)
- Exam answers (to be archived for at least six months after the exam)
- Information on the grading and grades received for the exam answers
- Information on the e-mail alert the student subscribes to on the reservation (yes/no, time of the alert)
- Information on the e-mail alert the student subscribes to on grading (yes/no)

6. REGULAR SOURCES OF INFORMATION

- the basic user account for the computer resources at the University of Tampere, name and e-mail address from the University’s user account register (Katti)
- corresponding information on students in the registers of the higher education institutions with which the University cooperates; the information is received from the Haka identity federation.

7. THE REGULAR DESTINATIONS OF DISCLOSED DATA

- reservation information (time, place, computer) to employees in study services who are in charge of supervising the exams by video and to the information system on the video supervision
- the student is able to subscribe to an email alert on the exam reservation and grading after the grading is complete
- information on grading to teaching personnel so that the study attainments can be entered in the student’s academic record

7.1 REGULAR TRANSFER OF DATA OUTSIDE The European Union OR the European Economic Area

- No data is disclosed.

8. PRINCIPLES OF PROTECTING THE DATA FILE

Electronic data
- user rights are granted on the basis of a written request
- users have a personal user account and a password
- the password is only valid for a limited time
- user rights are only granted to the part of the register, which the employee needs in his or her current job
- user rights are controlled daily

 
University of Tampere
Kalevantie 4, FI-33014 University of Tampere, Finland
tel. +358 (0)3 355 111
Maintained by: intoffice@uta.fi
Last update: 11.3.2016 15.43 Muokkaa

University of Tampere
+358 3 355 111
registry@uta.fi


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