Erasmus Work Placement

Application period for Erasmus work placements grants for spring and summer 2018: 10 - 31 October 2017. More information below under the title Grant applications and application periods

Do you want your CV to show that you are internationally-minded? Are you aiming for an international career? An Erasmus work placement can give you the opportunity to undertake a voluntary or obligatory work placement in Europe as part of your degree, with financial support, and at a location of your choosing. Erasmus work placement grants allow you to undertake a placement even if the employer is not offering salary.

The Erasmus+ for higher education is part the European Union programme for education, training, youth and sport. The programme promotes European collaboration and mobility at universities. Founded in 1987, the Erasmus Programme celebrated its 25-year anniversary in 2012. Its continuation, the Erasmus+ programme for years 2014-2020, aims to develop both education and employment possibilities in Europe.

For a student, the Erasmus+ programme offers an opportunity to complete a work placement in an organisation in one of the participating countries. All degree students, regardless of their nationality, can take part. The length of work placements supported by an Erasmus grant is 3-6 months. For more information on the rights and obligations of Erasmus students, please see Erasmus Student Charter (pdf).

As part of the Erasmus work placement programme you will sign a Training Agreement, in which you agree on details such as the timing of the work placement, the tasks, the objectives and the amount of credits. Furthermore, the Erasmus coordinator will be your contact person for the duration of the work placement, and you can always contact her if you encounter problematic situations.

All degree students registered at the University of Tampere can apply for an Erasmus work placement, and the work placement will be included as part of your degree completed at the University of Tampere. An Erasmus work placement will, therefore, be shown on your transcript of records. Consequently, at the University of Tampere Erasmus work placement grants are not granted to recent graduates.

Countries involved in the Erasmus+ programme
EU member states Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, the Netherlands, Poland, Portugal, Romania, Sweden, Slovakia, Slovenia, Spain and the United Kingdom
Other countries included Iceland, Liechtenstein, Macedonia, Norway and Turkey

 

Organising an Erasmus Work Placement

There are two ways in which you can begin arranging an Erasmus work placement:

  1. You can find a work placement and apply for an Erasmus work placement grant during the next application round, or
  2. You can apply for an Erasmus work placement grant and then begin looking for a work placement. You do not need to have a work placement arranged when you apply for the grant.

Students can undertake multiple Erasmus study or work placement periods during their studies. Erasmus exchanges and/or work placements can last for a total of 12 months maximum for each of the three study levels (bachelor’s degree, master’s degree and doctoral degree). During the transition phase, exchange and work placement periods completed at the same study level during the old Erasmus programme will be taken into account. For example: if a student has completed a 6-month Erasmus work placement as part of their bachelor’s degree within the Erasmus programme, they can undertake a 6-month period within the same degree during the Erasmus+ programme (exchange or work placement).

Please note that the study level of a student undertaking a work placement is determined based on the degree the student was undertaking when the work placement began. Therefore, for example, a student who will complete their bachelor’s degree in the spring can apply for a master’s level work placement grant for the autumn, if they will be a master’s degree student in the autumn.

Erasmus+ programme grants

Erasmus work placement grant amounts vary based on the length of the work placement and the living costs in the destination country. Erasmus+ grants are intended to cover the additional costs stemming from working abroad. Therefore, the grant is paid only for the days the student is abroad. Work placements undertaken in Finland are not eligible for Erasmus support.

The first instalment of the grant (80%) is paid prior to the student’s departure, after the electronical Grant Agreement and Training Agreement have been signed. Grants are paid through the university payroll service, and will arrive in the student’s account approximately a month after the agreements has been submitted. The second grant instalment is 20% of the total grant. This is paid following receipt of the work placement report (a free-form written report), the electronic evaluation questionnaire, and the Traineeship certificate, as well as completion of the second part of the OLS language test. Read more about the required Erasmus documents below (Erasmus work placement documents).

Erasmus work placements can also be paid. In such cases the maximum income limit is €1187/month (Kela’s work requirement minimum wage). You should also enquire about any potential contributions in kind, such as accommodation, bus passes, meal vouchers, etc. You cannot claim simultaneous funding from multiple different programmes managed by the EU or the Finnish National Agency for Education for an Erasmus work placement. Furthermore, internship grants provided by your own faculty should not be claimed at the same time as Erasmus work placement grants, and Erasmus exchanges and work placements cannot be carried out at the same time.

Students undertaking an Erasmus work placement can also be granted additional financial support if they have special physical or psychological needs. In such cases, please contact the Erasmus coordinator (erasmus(at)uta.fi) to apply for a grant for additional costs.

Erasmus work placement grants for the academic year 2017–2018

Grant amounts are based on the length of the internship in days. In addition to the exact length of the work placement, the grant amount is also influenced by the destination country. Grants are paid in two instalments: 80%/20%. Destination countries are divided into two cost-of-living categories:

Group 1 Austria, Denmark, France, Ireland, Italy, Liechtenstein, Norway, Sweden and the UK Grant €490/month
Group 2 Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Estonia, Germany, Greece, Hungary, Iceland, Latvia, Lithuania, Luxembourg, Macedonia, Malta, the Netherlands, Portugal, Poland, Romania, Slovakia, Slovenia, Spain and Turkey Grant €440/month


Work placements eligible for Erasmus grants must last for a minimum of 3 months and a maximum of 6 months. Erasmus work placements for the academic year 2017–2018 can take place within the following dates: 1 June 2017–30 September 2018.

Financial support for Erasmus cooperation is applied by the University of Tampere to the Finnish National Agency for Education, which coordinates the Erasmus programme in Finland. The programme funding distributed by the Finnish National Agency for Education comes from the European Commission.

Grant applications and application periods

There are two application rounds per academic year: in April you can apply for a grant for a work placement in the autumn semester and in October-November for a work placement in the following spring semester. If there are grants available, an additional application round will be held in January-February for work placements to take place in the spring or summer (by the end of September).

Application periods:
  • Application period I was held in spring 2017: Erasmus work placements for autumn 2017.
  • Application period II: 10 October–31 October 2017: Erasmus work placements for spring and summer 2018. Work placements in this period must have concluded by 30 September 2018.
  • Additional application round: 9–30 January 2018. This is an additional application round: applications submitted in this period will be for Erasmus work placements to be undertaken in spring and summer 2018. Work placements for this period must have concluded by 30 September 2018.

You do not need to have a work placement organised when applying for the grant. You can apply for a grant if you are planning a work placement in Europe. Prior to applying for a grant, it is important to agree with your faculty how the work placement will fit in with your degree and the credits you will gain for it. After the grants have been decided, you must begin to actively search for a placement. Both the Erasmus coordinator and the University’s employment services can help you with this.

If you have already found a work placement that fulfils the Erasmus work placement criteria (find out more in the Work placement section), you can apply for an Erasmus work placement grant for your placement. In such cases, it is a good idea to take into account the grant application periods, so that there is time for your grant to be approved and paid prior to the start of your work placement.

Erasmus work placement grants must be applied for electronically with a free-form application. It is recommended that you mention the following in your application:

  •    the period for which you are applying for
  •    the type of work placement you are applying for and where
  •    how your work placement will be of use to you in terms of your studies and future career
  •    whether you plan to apply/have already applied or received a work placement grant from another body this academic year
  •    how you will be able to include the work placement in your degree
  •    whether you have already completed a work placement as part of your degree

Make sure to attach your CV in Europass format to the application. Applications should be written in Finnish or English. The Europass CV is part of the Europass documents portfolio, the purpose of which is to help students and workers demonstrate their skills and knowledge in Europe. The documents can be used in the same format in all EU/EEA countries. The Europass CV template is available in 27 languages. You can use the Europass CV after the grant has been awarded, in the language of your destination country when looking for a work placement. More information about Europass.

Applications must be submitted through NettiOpsu. Application instructions, pdf (6.10.2017)

Work Placement

Your Erasmus work placement must be located in one of the countries participating in the programme, i.e. EU member states, Iceland, Norway, Liechtenstein, Macedonia and Turkey. All kinds of private and public organisations can provide suitable work placements, with the exception of the following:

  • EU organisations,
  • organisations coordinating EU programmes,
  • Finnish diplomatic representations, embassies, consulates and Finnish representations in international organisations.

University-level institutions may also be able to offer work placements. Work placements can also be undertaken in Finnish companies, if the company is located in one of the above-mentioned countries. If the work placement is within an organisation representing your own country abroad (e.g. cultural and scientific institutes, local representations, schools, communications centres), how multiculturalism will be realised during the Erasmus internship must be agreed upon in the training agreement. The work placement must be carried out entirely abroad – placements taking place in Finland are not eligible for Erasmus grants. From the academic year 2014–2015, teaching assistant placements in schools for those training to become teachers have become a part of the Erasmus+ work placement programme (previously the Comenius programme). However, teaching assistant placements must be a part of a degree being undertaken at the University of Tampere. Please remember that Erasmus work placement grants are not granted to recent graduates.

Duration, working hours and pay for placements

For the academic year 2017–2018, the University of Tampere will not be issuing grants for work placements lasting more than six months. Erasmus work placements must last for a minimum of three full months, or 90 days. The work placement can begin as soon as a work placement has been found and the training and grant agreements signed. The internship may be paused for a period for which the company/organisation is closed for a holiday, but this holiday period will not be counted when calculating the duration of the placement. The placement must consist of full days (min. 120 hrs/month). The University recommends that the interns’ working hours should not exceed 40 hrs/week.

Erasmus work placements can also be paid. In such cases the maximum income limit is €1187/month (Kela’s work requirement minimum wage). Find out more in the Erasmus+ programme grants section of this page.

Applying for a work placement

There are different channels you can use to find a work placement, as is the case for job hunting in general. You can apply for a work placement by replying to a work placement advert. However, this is not the only way – using any contacts you may have is also recommended. You can ask the staff of your faculty if they have any tips. Faculty contacts can be particularly helpful if you are interested in carrying out a work placement as a research assistant or in a similar role in another university or research organisation. Furthermore, you can also contact any organisations that interest you directly. Reports on Erasmus work placements from previous years can contain useful tips about suitable work placements. You can email the Erasmus coordinator to ask for a list of previous Erasmus work placements (erasmus(at)uta.fi), and the coordinator will also pass on work placement offers to Erasmus work placement grant recipients. You can also find placements via the email mailing list (kv-lista/international affairs list) maintained by the student union – Tamy.

The University’s employment services can provide Erasmus work placement grantees with guidance services, training in finding jobs, and careers guidance, as well as passing on information on job and work placement offers. The Aarresaari guide to job seeking provides tips for different stages of job seeking.

Below is a list of work placement sites and tips for finding work placements in different countries.

Language training

The Erasmus+ programme features web-based language skill testing and training services. Language tests are carried out if the student’s primary working language will be English, German, French, Spanish, Italian, Dutch, Portuguese, Greek, Swedish, Danish, Polish, Czech, Bulgarian, Croatian, Hungarian, Romanian or Slovak. The purpose of the language test is to provide you with information about the level of your language skills and to measure the development of your language skills during your time abroad. The language test is obligatory for all students partaking in the Erasmus+ programme, and only native speakers of the language of study are exempt. Students must complete the obligatory language test prior to the work placement period, and after returning.

Language tests and courses are carried out via the European Commission’s OLS online service (Online Linguistic Support Tool). Students need a license to take the language test and course. The University of Tampere distributes and coordinates licenses for the OLS online service. The University’s Erasmus coordinator monitors completion of tests and courses. Students will receive details by email when they are granted a language test license, along with a link to use to take the test after the first grant instalment has been awarded. Licenses for the language courses will be sent later. The second part of the test must be completed after the work placement has finished. Please note: No certificates or credits are issued for the online language coaching courses, and they do not replace courses offered by the University’s Language Centre.

More information about OLS language tests

Insurance

Find out more about insurance on the Before you leave page.

Erasmus work placement documents

When you have received an Erasmus work placement grant from the University of Tampere, you will be sent further information by email. Here is a brief summary:

Before your work placement

1. Training Agreement

The Erasmus Training Agreement is signed by the student, a representative of the faculty, and the work placement provider. It must be submitted to the Erasmus coordinator together with the electronic Erasmus work placement grant agreement, based on which the Erasmus work placement grant will be paid. Matters agreed on in the Training Agreement include working hours, tasks, the supervisor for the placement, the faculty contact person, salary, any other bonuses, and the placement assessment.

The Training Agreement should also state the credits that will be gained on completion of the placement. Your faculty representative will be able to advise you on including the placement in your studies, if this has not already been agreed. The grant cannot be paid unless the details of the number of credits to be awarded are provided.

Your faculty’s Erasmus work placement contact person is usually the faculty's mobility coordinator. Your faculty’s general work placement contact person can also advise on the inclusion of placements in degrees.

Please note that three copies of the Training Agreement must be provided, so that each party has their own copy of the agreement. The Training Agreement can be concluded by sending a scanned version as an email attachment.

In addition to the Training Agreement, it is also recommended that you sign a job contract in line with the country’s local conventions. The EURES service provides information about the kind of job contracts used in each EU country, and what they contain (EURES -> select EN for English -> Living & Working)

Training and grant agreements must be concluded in good time prior to the start of the work placement.

2. Electronic Erasmus work placement grant agreement: signed by the student and Erasmus coordinator
After the work placement

1. Traineeship Certificate or other certificate of your placement, clarifying the exact start and finish dates of your placement. The Traineeship Certificate corresponds to a standard certificate of employment, and can be submitted as a scanned version or by presenting the original certificate at the Erasmus office (room A110).
2. Work placement report, submitted via NettiOpsu (in the International Exchanges section). For students completing an Erasmus work placement there is a separate guide to writing an internship report, pdf.
3. You must also fill in an evaluation form (Erasmus participant report), which you will be invited to complete by e-mail. The invitation will be sent automatically by the Commission’s electronic system when your placement period is nearing its end.
4. After your placement, complete the second part of the language test via the OLS system. You will receive an invitation for this separately by email.

Make sure to contact your faculty to have your placement credits awarded! Contact the faculty representative with whom you agreed on the awarding of credits for your placement, and submit the required report and certificate.

The Erasmus Student Charter (pdf) is also applicable to placements and states the rights and responsibilities of an Erasmus student.

Checklist for those leaving for Erasmus work placements

Read through the checklists on the Internationalisation page, as they also apply to students undertaking placements.

Contact person: Noora Maja, erasmus(at)uta.fi